STACK OPS / COO

Ops / COO stack

For ops managers or fractional COOs who need transferable processes without juggling Asana, ClickUp, Monday, and Notion.

02 — TOOLS

The stack map.

A stack is not read tool by tool. It is read as work blocks: produce, validate, deliver, get paid.

Production & delivery

Produce, present, and deliver the assets that move the project forward.

Core: Google Drive. Add-ons based on your actual use.

Core

Google Drive

Ops & automation

Reduce repetitive tasks without automating too early.

Core: ClickUp + Notion. Add-ons based on your actual use.

Core

Finance & admin

Invoice, collect payments, and keep documents clean.

Core: Indy. Add-ons only when the deliverable requires it.

Core

Indy

Add-ons

Shine

Other steps

Useful tools that complete the workflow.

Core: Slack + Loom. Add-ons based on your actual use.

Core

Slack

Loom

03 — BUDGET

$98/month, when the core stack earns its keep.

$0–17/moTestingFree plans + one paid tool maximum.

≈$98/moShipping regularlyThe core stack is used every week.

$93–116/moTime to auditCheck for AI, CRM, project or automation overlaps.

FAQ

Frequently asked questions.

Do you have a standardized mission start and close procedure?

No → you lose roughly 15 unbillable hours per new client. A Notion kick-off template + a closing template = recovered in 2 missions.

Are your client SOPs in the client's tool or in yours?

In theirs → when the mission ends, you leave empty-handed. Personal Notion with a transferable structure = you build a reusable asset with every mission.

Are you using Make or Zapier for automation?

Zapier → Make is cheaper (€9/month for 10,000 operations vs €20 at Zapier) and its visual canvas documents the workflow for the client. For an ops professional, that is double value.

RELATED STACKS

If this stack does not quite match your use case.