Trello

Visual Kanban board tool with cards, lists, Power-Ups and built-in automation for lightweight project tracking.

About

In practice. What you can do with Trello.

Trello organizes work as cards on Kanban boards, with lists, unlimited Power-Ups and an activity log. Butler automation runs on a monthly quota that scales by plan, and richer views (Calendar, Timeline, Table, Dashboard, Map) unlock from the Premium tier up.

The free plan caps at 10 boards and 10 collaborators per Workspace, workable for a small team starting out. The entry paid plan, Standard, starts at $5 to $6 per seat a month and removes those caps, while advanced views and unlimited automation need Premium. It suits teams that want a simple visual board rather than a full project-management system.

Practical uses

Content pipelineMove a card from Idea to Draft to Published across a board, with Butler automating list moves.
Client onboarding checklistA board with a card per client, checklists per step, shared with the whole team.

Features & use cases

Collaboration

Planning

Task management

Project management

For. What works in its favour.

Immediately usable Kanban interface with no learning curve.
Built-in Butler automation removes the need for a separate automation tool on simple workflows.

Pays off from

8 minsaved a month

Trello costs $5/month. If your hour is worth $40, those 8 min cover it.

Your hour is worth$40/h

Against. What to plan for.

Advanced views and unlimited automation are locked behind the Premium tier, not the entry paid plan.
Stays a card-and-list model, less structured than a dedicated project-management tool for complex workflows.

Too expensive if

You use it less than once a month
Notion (free) already covers the essentials for occasional use

Pricing. What does Trello cost ?

Free

Permanent free plan

10 boards
10 collaborators/Workspace
250 automation runs/month

Standard

ToolTrim reference price

$5/mo

Billed annually · $6/mo billed monthly. Per user.

Unlimited boards
1,000 automation runs/month
250 MB/file storage

Premium

$10/mo

Billed annually · $12.50/mo billed monthly. Per user.

Unlimited automation runs
Calendar/Timeline/Table/Dashboard/Map views
Workspace templates

Enterprise

$17.50/mo

Billed annually · Per user.

Unlimited Workspaces
Org-wide permissions
SSO via Atlassian Guard
24/7 admin support

Checked on September 25, 2026Official pricing

Alternatives. What could replace Trello?

Notion3.6/5 · Very goodFree, then from €11.50/moAll-in-one workspace for notes, docs, wikis and databases, with a generous free plan and per-seat paid tiers.

Asana3.6/5 · Very goodFree, then from $10.99/moAsana is a project and task management tool with boards, timelines, calendars, workflow automation and cross-project reporting for teams.

Jira3.6/5 · Very goodFree, then from €6.79/moAtlassian's issue and project tracker for software teams, with Scrum and Kanban boards and custom workflows.

Detailed comparisons

Our verdict. What to know about Trello.

How the score breaks down

Added value

The entry paid plan, Standard, costs $5 to $6 per seat a month and already removes the free plan's board and automation caps.

Simplicity

A Kanban board with cards and lists is usable immediately, with no setup needed to get a first useful result.

Fit for purpose

Boards, cards and built-in automation (Butler) deliver lightweight project tracking directly, without third-party tools.

Performance

Multiple views (Calendar, Timeline, Table, Dashboard, Map) exist but only from Premium up, and the tool stays a lightweight Kanban layer rather than full project management.

Reversibility

Neutral score: export and data-portability details are not covered by the collected sources.

Decided? Visit Trello or compare alternatives

AI. What it changes for Trello.

AI challenges it

Go further with AI

Trello added Atlassian Intelligence to summarize cards and suggest actions. Its simple Kanban board model remains its strength, but also its limit.

Can AI replace it?

Replace Trello with an AI? For very simple tracking, richer AI-native tools (ClickUp, monday) or even a general AI assistant structuring lists can cover the same need, making Trello less differentiated. Verdict: challenged by more AI-native competitors at the same price point.