My stack

    TodoistTrello

    Todoist and Trello: two different approaches for similar needs.

    By use case

    Which tool should you choose?

    Choose Todoist if…

    • Manage personal tasks across all devices.
    • Turn scattered tasks into a cohesive action plan (AI).
    • Collaborate with a small team on a project.

    Choose Trello if…

    • Organize a lean startup's backlog.
    • Manage tasks for a 5-person marketing team.
    • Track customer onboarding with collaborative checklist.
    Real cost

    What you really pay for.

    Todoist logoTodoist
    Trello logoTrello

    Listed price

    Check price by seats, volume, and options actually used.

    From €5/month.

    From €5/month.

    When to pay

    Do not pay for a feature you do not use weekly.

    Move to paid when the free plan blocks regular usage (from €5/month, no per-seat cost).

    Move to paid when the per-user cost (from €5/month/user) exceeds what the team is willing to pay.

    Hidden cost

    Real cost includes time spent maintaining the tool.

    The flat price can hide limits on volume, storage, or advanced features.

    Cost rises with every added user, especially as the team grows.

    Compare

    The criteria that make the difference.

    Todoist logoTodoist
    Trello logoTrello

    Overbuilding risk

    The best choice is often the smallest tool that covers the real need.

    You need heavy project management (Gantt, resource allocation).

    You need complex approvals or file proofing.

    Questions

    Frequently asked questions.

    Todoist or Trello — which is cheaper?

    Todoist costs 5€/mois and Trello costs 5€/mois.

    Todoist vs Trello — which to choose?

    Choose Todoist if you need a simple, fast task management app.. Choose Trello if you want a visual and intuitive kanban solution..

    Before choosing

    Pitfalls to avoid.

    Avoid

    Choosing the most complete tool

    Do this

    Choose the smallest tool that covers the main workflow.

    Avoid

    Deciding from marketing price

    Do this

    Compare cost to your real weekly usage.

    Avoid

    Keeping two overlapping tools

    Do this

    Give each tool a clear role or cut the duplicate.

    How ToolTrim evaluates tools →