My stack

    NotionTrello

    Notion and Trello: two different approaches for similar needs.

    By use case

    Which tool should you choose?

    Choose Notion if…

    • Centralise a team's knowledge base and internal documentation.
    • Manage projects and tasks with views tailored to each profile (table, kanban, calendar).
    • Build a wiki, a lightweight CRM or an editorial tracker on custom databases.
    • Draft, summarise and retrieve information with AI directly inside the workspace.

    Choose Trello if…

    • Organize a lean startup's backlog.
    • Manage tasks for a 5-person marketing team.
    • Track customer onboarding with collaborative checklist.
    Real cost

    What you really pay for.

    Notion logoNotion
    Trello logoTrello

    Listed price

    Check price by seats, volume, and options actually used.

    From €10/month.

    From €5/month.

    When to pay

    Do not pay for a feature you do not use weekly.

    Move to paid when the per-user cost (from €10/month/user) exceeds what the team is willing to pay.

    Move to paid when the per-user cost (from €5/month/user) exceeds what the team is willing to pay.

    Hidden cost

    Real cost includes time spent maintaining the tool.

    Cost rises with every added user, especially as the team grows.

    Cost rises with every added user, especially as the team grows.

    Compare

    The criteria that make the difference.

    Notion logoNotion
    Trello logoTrello

    Overbuilding risk

    The best choice is often the smallest tool that covers the real need.

    You want a dead-simple notes tool that works instantly with no setup.

    You need complex approvals or file proofing.

    Questions

    Frequently asked questions.

    Notion or Trello — which is cheaper?

    Notion costs 10€/mois and Trello costs 5€/mois.

    Notion vs Trello — which to choose?

    Choose Notion if you want to centralise notes, docs, wikis and databases in a single modular tool.. Choose Trello if you want a visual and intuitive kanban solution..

    Before choosing

    Pitfalls to avoid.

    Avoid

    Choosing the most complete tool

    Do this

    Choose the smallest tool that covers the main workflow.

    Avoid

    Deciding from marketing price

    Do this

    Compare cost to your real weekly usage.

    Avoid

    Keeping two overlapping tools

    Do this

    Give each tool a clear role or cut the duplicate.

    How ToolTrim evaluates tools →