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    Todoist Reviews, pricing and alternatives 2026

    The ultimate to-do list.

    From 5€/mo.

    Best for
    WriterConsultantTech profileDesignerContent creator

    Solo / Freelance

    Can work

    Team

    Highly recommended

    What it does
    Todo list
    Taches
    Rappels

    Todoist

    ToolTrim Verdict
    3.8/5
    Decent

    As soon as your brain becomes overwhelmed by small tasks you shouldn't forget.

    View offerExplore around Todoist

    Pricing verified on

    Our take

    Understanding Todoist.

    Todoist is the ultimate to-do list. Starting at €7/month. Built for B2B consultants and graphic designers.

    Minimalist and ultra-fast interface. natural language for task creation ('tomorrow at 2pm'), powerful recurring dates ('every 2nd Tuesday of the month'). Integrations everywhere (Gmail, Slack, Calendar, Alexa). In practice: gTD: implement the Getting Things Done method with projects and contexts. Also: daily routine: manage your recurring tasks (emails, invoicing, prospecting). Estimated time saving: 3h/month.

    Keep it if: you just want to take notes and check boxes or notion is too slow/complicated for you. Skip it if: you want to manage complex projects or you need linked documentation. Main limit: free version limited to 5 active projects. As soon as your brain becomes overwhelmed by small tasks you shouldn't forget.

    Practical uses

    • GTDImplement the Getting Things Done method with projects and contexts
    • Daily routineManage your recurring tasks (emails, invoicing, prospecting)
    • Client follow-upCreate follow-up tasks for each client project
    • Quick captureNote down all your ideas and tasks to process them later
    • CollaborationShare projects with clients or partners

    Pros and cons

    What Todoist does especially well — and the limits to anticipate.

    Pros

    • Minimalist and ultra-fast interface
    • Natural language for task creation ('tomorrow at 2pm')
    • Powerful recurring dates ('every 2nd Tuesday of the month')
    • Integrations everywhere (Gmail, Slack, Calendar, Alexa)
    • Motivating productivity statistics

    Cons

    • Free version limited to 5 active projects
    • No advanced project management (Gantt, dependencies)
    • Reminders limited in the free version

    Todoist: when it makes sense.

    As soon as your brain becomes overwhelmed by small tasks you shouldn't forget.

    Keep if

    You just want to take notes and check boxes. Notion is too slow/complicated for you

    Todoist becomes worthwhile when
    • You use it at least once a week
    • The monthly cost (€5) is small next to the time it saves you

    Challenge if

    You want to manage complex projects. You need linked documentation

    Todoist becomes too expensive when
    • You use it less than once a month
    • todoist (free) already covers the essentials for occasional use

    How much does Todoist cost?

    Free0 €

    Free plan available

    Pro5€/mo

    Pro €7/month or €60/year (€5/month equivalent)

    Official pricing sourceverified on

    Todoist's real cost by team size

    TeamPlanMonthly costAnnual costVerdict
    SoloPro~5 €~60 €Limited cost
    3 peoplePro~15 €~180 €Limited cost
    10 peoplePro~50 €~600 €Worth a budget check
    50 peoplePro~250 €~3000 €Worth a budget check

    Estimate calculated from the displayed per-user price - check the official page for monthly/annual billing and any current promotions.

    Total cost = SaaS cost + (Setup time × Hourly rate) / 12 + Monthly maintenance × Hourly rate

    Concrete example: a freelancer billing $50/h who misses one client follow-up a month without reminders loses at least $50/month in missed opportunity. Todoist Pro at $5/month (annual) pays for itself from that one avoided miss — but the free plan's 5-active-project cap is hit as soon as you're juggling more than 2-3 clients at once.

    Todoist's billing traps

    The 5-active-project cap on free

    The free plan caps active projects at 5, with no reminders or attachments. Pro ($5/month annual) unlocks 300 projects and reminders.

    Monthly billing costs 40% more

    Pro goes from $5/month annual to $7/month monthly — a 40% premium for not committing.

    Best alternatives to Todoist.

    Compare Todoist with

    Todoist vs Trello

    See full comparison

    The AI angle

    Todoist vs AI

    AI augments this tool
    Go further with AI

    Todoist added AI-assisted natural language input to create tasks faster, but remains fundamentally a structured task manager — AI speeds up entry, not prioritization or execution.

    Can AI replace it?

    Replace Todoist with an AI? No: organizing tasks with dates, projects, and priorities remains a structural need AI assists without replacing. It helps enter a task via natural description, it doesn't do the work for you. Verdict: AI augments entry, task structure remains the product.

    Todoist Summary

    Category
    productivity tool.
    Price from
    5€/mo (Pro).
    Best for
    Ideal for a fast, minimalist personal to-do list. Not a fit for advanced project management with dependencies.
    Avoid if
    You want to manage complex projects; You need linked documentation.
    ToolTrim verdict
    As soon as your brain becomes overwhelmed by small tasks you shouldn't forget.

    Our verdict on Todoist.

    Why this verdict

    Decent

    Todoist is fairly easy to replace with an alternative, a free tier to test before paying, clearly documented use cases.

    Tool FAQ

    Frequently asked questions about Todoist

    Pricing, usage, alternatives, and context: useful answers before adding one more tool to your stack.

    What is Todoist used for?

    The ultimate to-do list.

    How much does Todoist cost?

    Todoist costs €5/month (Pro plan). Price verified on 2026-03-13.

    Is Todoist suitable for beginners?

    Ideal for a fast, minimalist personal to-do list. Not a fit for advanced project management with dependencies.

    Is Todoist worth the price?

    As soon as your brain becomes overwhelmed by small tasks you shouldn't forget.

    What are the best alternatives to Todoist?

    No direct alternative listed.

    Is there a free alternative to Todoist?

    Yes, todoist is a free alternative to Todoist.