AI ops stack
Recommended tools for this operator profile.
- Selection
- 11 6 optional
- Target budget
- $130 per month
- Profile
- Structuring business stage
Which tool does what?
General-purpose AICoreChatGPT
Useful to secure agents without weighing down the system.Keep it in the operations core.Analyse longueCore
Claude
Useful to secure prompts without weighing down the system.Keep it in the operations core.Specialist toolCore
Gemini
Useful to secure knowledge base without weighing down the system.Keep it in the operations core.RechercheCore
Perplexity
Useful to secure automation without weighing down the system.Keep it in the operations core.AutomatisationCore
Zapier
Useful to secure agents without weighing down the system.Keep it in the operations core.
AutomatisationIf neededMake
Useful to secure prompts without weighing down the system.Activate if volume or complexity justifies it.
Specialist toolIf neededn8n
Useful to secure knowledge base without weighing down the system.Activate if volume or complexity justifies it.
Business databaseIf neededAirtable
Useful to secure automation without weighing down the system.Activate if volume or complexity justifies it.
CockpitIf neededNotion
Useful to secure agents without weighing down the system.Activate if volume or complexity justifies it.Specialist toolIf needed
Relevance AI
Useful to secure prompts without weighing down the system.Activate if volume or complexity justifies it.
Specialist toolIf neededLindy
Useful to secure knowledge base without weighing down the system.Activate if volume or complexity justifies it.
Why these tools together?
The stack should make the business easier to run: intake, priorities, execution, approval, reporting, finance, and continuous improvement.
A good fit if…
Designs workflows combining AI, agents, automation, knowledge bases and human approval.
Look elsewhere if…
The need is one-off and requires no recurring process, reporting, or client/team coordination.
Agents
The system should reduce back-and-forth and make the next action visible.
prompts
Data should support decisions, not decorate dashboards.
knowledge base
Each tool needs a clear role: capture, produce, approve, measure, or collect payment.
automation
The stack must remain maintainable by a small team or solo operator.
What should you budget?
- ChatGPT$20
- Makeoptional$9
- n8noptionalVaries
- Airtableoptional$20
- Notionoptional$11
- LindyoptionalNot public
The target budget is the recommended starting envelope. The list price adds up each core tool's first paid plan. Optional tools are not included.
What to watch out for
Stacking management tools without clarifying responsibilities, rituals, and the data that matters.
Automating a bad process
Useful automation comes after a clear flow. Otherwise it only speeds up disorder.
Confusing tool and system
The system is the working rule. The tool only makes it easier to apply.
The same operations repeat weekly
That is the right moment to document, automate, and measure instead of handling everything manually.
Decisions depend on several people
Statuses, ownership, and approvals need to be visible without adding meetings.
Questions to ask yourself
Who owns each step?
If ownership is blurry, no tool will save the workflow.
What should be automated now?
Automate only what is stable, frequent, and attention-heavy.
Does reporting trigger a decision?
A dashboard that changes no action should be simplified or removed.
