Smartsheet Review and verdict 2026

Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

From 7.88€/mo.

Our take

Understanding Smartsheet.

Smartsheet looks like a spreadsheet but works like a project management tool: Gantt, calendar and Kanban views, forms, and 250 monthly automations from the Pro plan up. Business removes the user cap and adds unlimited storage and no-code portals (WorkApps).

The real price jump sits between Pro and Business: Business costs over 3.5x Pro. For a small team that doesn't need client portals or automated external data import, Pro is plenty.

Practical uses

Multi-project portfolio and PMO management.
Workflow automation and repetitive tasks.
Cross-team resource planning.
Executive reporting and dashboards.

Pros and cons

What Smartsheet does especially well — and the limits to anticipate.

Pros

Integrated AI for insights and analysis.
Complete portfolio management (resources, planning).
Massive integrations (100+ tools).
Automated workflows and triggers.
Real-time dashboards with reporting.

Cons

Enterprise pricing (not small budget friendly).
Implementation and onboarding complexity.
Steep learning curve (many features).
May be overkill for simple task management.

Smartsheet: when it makes sense.

Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

Keep if

You manage multiple complex projects and portfolio.. You want to automate workflows and reporting.

Smartsheet becomes worthwhile when

You use it at least once a week
The monthly cost (€8) is small next to the time it saves you

Challenge if

You manage a single simple project.. Budget is very tight.

Smartsheet becomes too expensive when

You use it less than once a month
A simple free version or a tool already in your stack would do

Our verdict on Smartsheet.

Why this verdict

Decent

Smartsheet is fairly easy to replace with an alternative, a free tier to test before paying, clearly documented use cases.