Smartsheet

Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

About

In practice. What you can do with Smartsheet.

Smartsheet looks like a spreadsheet but works like a project management tool: Gantt, calendar and Kanban views, forms, and 250 monthly automations from the Pro plan up. Business removes the user cap and adds unlimited storage and no-code portals (WorkApps).

The real price jump sits between Pro and Business: Business costs over 3.5x Pro. For a small team that doesn't need client portals or automated external data import, Pro is plenty.

Practical uses

Multi-project portfolio and PMO management.
Workflow automation and repetitive tasks.
Cross-team resource planning.
Executive reporting and dashboards.

Features & use cases

Consulting workflow

Pros and cons. What Smartsheet does well, and what to expect.

Pros

Integrated AI for insights and analysis.
Complete portfolio management (resources, planning).
Massive integrations (100+ tools).
Automated workflows and triggers.
Real-time dashboards with reporting.

Cons

Enterprise pricing (not small budget friendly).
Implementation and onboarding complexity.
Steep learning curve (many features).
May be overkill for simple task management.

When it makes sense. Keep Smartsheet, or challenge it?

Keep if

You manage multiple complex projects and portfolio.
You want to automate workflows and reporting.

Smartsheet becomes worthwhile when

You use it at least once a week
The monthly cost ($7.88) is small next to the time it saves you

Challenge if

You manage a single simple project.
Budget is very tight.

Smartsheet becomes too expensive when

You use it less than once a month
A simple free version or a tool already in your stack would do

Pricing. What does Smartsheet cost ?

Free

1 user, 2 sheets, basic features

Pro

€7.88/mo

Pro €7.88/mo/user; Business €28.03/mo/user

Official pricingChecked on June 25, 2026

Alternatives. What could replace Smartsheet?

No established substitute

No tool in the catalogue covers the same need as Smartsheet. Rather than suggest an approximate match, here is the neighbourhood view.

Explore around Smartsheet

Our verdict. What to know about Smartsheet.

Why this verdict

Great

Smartsheet is fairly easy to replace with an alternative, a free tier to test before paying, clearly documented use cases.

Frequently asked questions.

What to know before choosing Smartsheet.

What is Smartsheet used for?

Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

How much does Smartsheet cost?

Smartsheet costs €7.88/month (Pro plan). Price verified on 2026-06-25.

Is Smartsheet suitable for beginners?

Ideal for a team comfortable with a spreadsheet logic wanting Gantt views and automations with no separate module. The free plan (1 user, 2 sheets) only covers a very basic test.

Is Smartsheet worth the price?

Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

What are the best alternatives to Smartsheet?

No direct alternative listed.

SmartsheetFrom €7.88/mo

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