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    Smartsheet Reviews, pricing and alternatives 2026

    Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

    From 7.88€/mo.

    Best for
    What it does
    Consulting workflow

    Smartsheet

    ToolTrim Verdict
    3.8/5
    Decent

    Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

    View offerExplore around Smartsheet

    Pricing verified on

    Our take

    Understanding Smartsheet.

    Smartsheet looks like a spreadsheet but works like a project management tool: Gantt, calendar and Kanban views, forms, and 250 monthly automations from the Pro plan up. Business removes the user cap and adds unlimited storage and no-code portals (WorkApps).

    The real price jump sits between Pro and Business: Business costs over 3.5x Pro. For a small team that doesn't need client portals or automated external data import, Pro is plenty.

    Practical uses

    • Multi-project portfolio and PMO management.
    • Workflow automation and repetitive tasks.
    • Cross-team resource planning.
    • Executive reporting and dashboards.

    Pros and cons

    What Smartsheet does especially well — and the limits to anticipate.

    Pros

    • Integrated AI for insights and analysis.
    • Complete portfolio management (resources, planning).
    • Massive integrations (100+ tools).
    • Automated workflows and triggers.
    • Real-time dashboards with reporting.

    Cons

    • Enterprise pricing (not small budget friendly).
    • Implementation and onboarding complexity.
    • Steep learning curve (many features).
    • May be overkill for simple task management.

    Smartsheet: when it makes sense.

    Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

    Keep if

    You manage multiple complex projects and portfolio.. You want to automate workflows and reporting.

    Smartsheet becomes worthwhile when
    • You use it at least once a week
    • The monthly cost (€8) is small next to the time it saves you

    Challenge if

    You manage a single simple project.. Budget is very tight.

    Smartsheet becomes too expensive when
    • You use it less than once a month
    • A simple free version or a tool already in your stack would do

    How much does Smartsheet cost?

    Free0 €

    1 user, 2 sheets, basic features

    Pro7.88€/mo

    Pro €7.88/mo/user; Business €28.03/mo/user

    Official pricing sourceverified on

    Smartsheet's real cost by team size

    TeamPlanMonthly costAnnual costVerdict
    SoloPro~8 €~95 €Limited cost
    3 peoplePro~24 €~284 €Limited cost
    10 peoplePro~79 €~946 €Worth a budget check
    50 peoplePro~394 €~4728 €Serious budget decision

    Estimate calculated from the displayed per-user price - check the official page for monthly/annual billing and any current promotions.

    Total cost = SaaS cost + (Setup time × Hourly rate) / 12 + Monthly maintenance × Hourly rate

    Concrete example: a 5-person team billing $50/h that collectively loses 2h/month manually updating a Gantt schedule in a basic spreadsheet is losing $100/month in hidden time. Smartsheet Pro at €7.88/month/user (€39/month for 5 people) automates that work and easily pays for itself.

    Smartsheet Summary

    Category
    tool.
    Price from
    7.88€/mo (Pro).
    Best for
    Ideal for a team comfortable with a spreadsheet logic wanting Gantt views and automations with no separate module. The free plan (1 user, 2 sheets) only covers a very basic test.
    Avoid if
    You manage a single simple project.; Budget is very tight..
    ToolTrim verdict
    Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

    Our verdict on Smartsheet.

    Why this verdict

    Decent

    Smartsheet is fairly easy to replace with an alternative, a free tier to test before paying, clearly documented use cases.

    Tool FAQ

    Frequently asked questions about Smartsheet

    Pricing, usage, alternatives, and context: useful answers before adding one more tool to your stack.

    What is Smartsheet used for?

    Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

    How much does Smartsheet cost?

    Smartsheet costs €7.88/month (Pro plan). Price verified on 2026-06-25.

    Is Smartsheet suitable for beginners?

    Ideal for a team comfortable with a spreadsheet logic wanting Gantt views and automations with no separate module. The free plan (1 user, 2 sheets) only covers a very basic test.

    Is Smartsheet worth the price?

    Smartsheet for organizations managing multiproject portfolios; for simple tracking or solo, a lighter tool suffices.

    What are the best alternatives to Smartsheet?

    No direct alternative listed.