Smartsheet

    Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

    From 8€/mo. Smartsheet Pro is worth it if you're comfortable with spreadsheet logic and need Gantt views with automation.

    ToolTrim Verdict

    Smartsheet

    3.6/5
    DecentEditorial score

    Smartsheet Pro is worth it if you're comfortable with spreadsheet logic and need Gantt views with automation.

    Free planYes
    ModelFreemium
    FromFreemium
    Verified2026-06-25
    How this score is calculated
    Quick decision

    Smartsheet: when it makes sense.

    Smartsheet Pro is worth it if you're comfortable with spreadsheet logic and need Gantt views with automation. Only move to Business if you genuinely need client portals or external data import.

    Keep if

    You're comfortable with spreadsheet logic rather than a visual Kanban tool. You need Gantt views and automation without paying for a separate module

    Challenge if

    You prefer a visual interface (cards, board) over a spreadsheet. You don't need client portals or external data import (Business would be overkill)

    Main limitation

    Free plan very limited (1 user, 2 sheets)

    Smartsheet is worth it if…

    • You use it at least once a week
    • The monthly cost (€8) is small next to the time it saves you

    Smartsheet is probably too expensive if…

    • You use it less than once a month
    • A simple free version or a tool already in your stack would do
    Quick summary (condensed)

    Smartsheet Summary

    Category
    productivity tool.
    Price from
    8€/mo (Pro).
    Best for
    professionals.
    Avoid if
    You prefer a visual interface (cards, board) over a spreadsheet; You don't need client portals or external data import (Business would be overkill).
    ToolTrim verdict
    Smartsheet Pro is worth it if you're comfortable with spreadsheet logic and need Gantt views with automation.
    Pricing

    How much does Smartsheet cost?

    Smartsheet is priced at €7.88/mo (Pro plan). Here's what each plan actually includes.

    Free0 €

    1 user, 2 sheets, basic features

    Pro7.88€/mo

    Pro €7.88/mo/user; Business €28.03/mo/user

    Price verified on 2026-06-25· smartsheet.comSee all plans

    Smartsheet's real cost by team size

    TeamPlanMonthly costAnnual costVerdict
    SoloPro~8 €~95 €Limited cost
    3 peoplePro~24 €~284 €Limited cost
    10 peoplePro~79 €~946 €Worth a budget check
    50 peoplePro~394 €~4728 €Serious budget decision

    Estimate calculated from the displayed per-user price - check the official page for monthly/annual billing and any current promotions.

    Audience

    Who is Smartsheet for?

    Consultant

    Solo / Freelance

    Can work

    Team

    Can work

    Strengths and limitations

    Smartsheet, strengths and limitations.

    What it does well

    • 250 monthly automations included from the Pro plan
    • Multiple views (Gantt, Kanban, calendar) on the same data
    • Forms and reports included, no separate paid module

    Where it falls short

    • Free plan very limited (1 user, 2 sheets)
    • Price jump of over 3.5x between Pro and Business
    • Spreadsheet UI can feel dated next to more visual tools
    Features

    What Smartsheet covers.

    Consulting workflow
    Use cases

    What is Smartsheet used for?

    Centralize tracking of several projects with Gantt and calendar views
    Automate reminders and status changes with no coding
    Build request forms wired directly to the project plan
    ToolTrim Analysis

    Our take on Smartsheet.

    Smartsheet looks like a spreadsheet but works like a project management tool: Gantt, calendar and Kanban views, forms, and 250 monthly automations from the Pro plan up. Business removes the user cap and adds unlimited storage and no-code portals (WorkApps).

    The real price jump sits between Pro and Business: Business costs over 3.5x Pro. For a small team that doesn't need client portals or automated external data import, Pro is plenty.

    Rating

    Our verdict on Smartsheet.

    3.6/5

    Decent

    ToolTrim editorial score · Independent analysis

    Why this score

    Smartsheet is fairly easy to replace with an alternative, a free tier to test before paying, clearly documented use cases.

    Using Smartsheet?

    User reviews are coming soon. Share what works, what costs too much, what you'd change.

    Coming soon
    FAQ

    Questions about Smartsheet.

    Pricing, plans, use cases and alternatives to Smartsheet, key answers before adding this tool to your stack in 2026.

    Tool FAQ

    Frequently asked questions about Smartsheet

    Pricing, usage, alternatives, and context: useful answers before adding one more tool to your stack.

    What is Smartsheet used for?

    Collaborative spreadsheet built for project management, with automation and Gantt/Kanban views.

    How much does Smartsheet cost?

    Smartsheet costs €7.88/month (Pro plan). Price verified on 2026-06-25.

    Is Smartsheet suitable for beginners?

    Smartsheet suits most professionals. See the "Who is it for" section for details.

    Is Smartsheet worth the price?

    Smartsheet Pro is worth it if you're comfortable with spreadsheet logic and need Gantt views with automation. Only move to Business if you genuinely need client portals or external data import.

    What are the best alternatives to Smartsheet?

    No direct alternative listed.

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