My stack

    Notion reviews

    All-in-one workspace for notes, docs, wikis and databases, with a generous free plan and per-seat paid tiers.

    Visit website
    ToolTrim verdict3.6/ 5Average

    Once a workspace passes 1 member, budget at least Plus (9.50 EUR/seat/month annual) to avoid the Free plan's page limits.

    Notion, preview 1
    About

    In practice. What you can do with Notion.

    Notion combines notes, documents, wikis, databases and light project tracking into one connected workspace, with unlimited pages for individual use on the free plan. The moment a workspace adds a second member, page limits kick in, which pushes small teams toward Plus at 9.50 EUR/seat/month (annual) fairly quickly.

    Business at 19.50 EUR/seat/month adds the features that matter for a real team: SAML SSO, private teamspaces, granular database permissions and AI meeting notes. AI agent tasks are billed separately as credits on top of the seat price, so heavy AI use adds a variable cost that is not part of the flat subscription.

    The whole workspace exports to HTML, Markdown or CSV on every plan, including Free, which keeps the door open to leave without losing data.

    Practical uses

    • A solo user replacing separate notes, task and wiki appsOne connected workspace, on the free plan.
    • A small team publishing internal docs and a simple public site from the same workspace on Plus.

    Features & use cases

    Database
    Notes
    Project management
    Wiki
    Collaboration
    Task management

    Pros and cons. What Notion does well, and what to expect.

    Pros

    • Free plan is genuinely usable long-term for a solo individual, not a crippled trial.
    • Full workspace export to open formats (HTML, Markdown, CSV) on every plan.
    • One tool replaces notes, wiki, light database and forms apps for a small team.

    Cons

    • Page limits on Free kick in as soon as a workspace has more than one member.
    • AI agent usage bills separately as credits, adding a variable cost on top of the seat price.

    When it makes sense. Keep Notion, or challenge it?

    Keep if

    • You are a solo user, or a small team that needs shared docs, databases and light automation in one place.
    Notion becomes worthwhile when
    • You use it at least once a week
    • The monthly cost (€9.50) is small next to the time it saves you

    Challenge if

    • You need a dedicated heavy-duty project-management or BI tool at real scale.
    Notion becomes too expensive when
    • You use it less than once a month
    • Obsidian (free) already covers the essentials for occasional use

    Our verdict. What to know about Notion.

    Why this verdict

    Average

    Added value

    The free plan alone replaces several separate tools for a solo user, and Plus at 9.50 EUR/month annually is cheap for small-team collaboration.

    Simplicity

    Basic notes are usable in minutes, but building structured databases with relations takes real setup time.

    Fit for purpose

    Delivers notes, wikis, databases and light publishing as advertised without needing separate tools for basic use.

    Performance

    Databases, forms, automations and a public API cover most small-team workflows, though it stops short of a dedicated project-management or BI tool at scale.

    Reversibility

    The whole workspace can be exported as HTML, Markdown or CSV on every plan including Free.

    NotionFrom €9.50/mo
    Visit

    What’s next?